PROPOSED BYLAWS
Of The
Capitol Hill Fundraising, Inc. dba PTO
Parent Teacher Organization
ARTICLE I NAME & PURPOSE
The name of this organization is the Capitol Hill
Fundraising, Inc. dba PTO (“the PTO”).
The PTO is a nonprofit corporation organized under Minnesota
Laws, Ch. 317, for these purposes:
- To
promote the mission of Capitol Hill Magnet School
- To
advocate for the students and members of the Capitol Hill School
- To
communicate among the members of the PTO and between the PTO and other
organizations within and outside Capitol Hill School; and
- To
support the students and members of the Capitol Hill School community
through organization and fund-raising for Capitol Hill School.
ARTICLE II PTO MEMBERS & VOTING
- Members
Members may consist of:
·
Parents/guardians of current Capitol Hill School
students
·
Capitol Hill School Teachers
·
Capitol Hill School Staff
- Voting
Rights
Voting at PTO meetings is limited
to Officers, and should Room Representatives be in place, one representative
per grade may vote. No member has more
than one vote, even if serving in more than one capacity.
ARTICLE III OFFICERS
A.
Offices
All offices may be shared between
more than one person (i.e., co-chairs); co-officers shall mutually decide and
inform the PTO as the how duties will be shared. Officers must be parent or guardians of a Capitol Hill student.
1.
Chair
The duties of the Chair are to
a)
attend and chair monthly PTO meetings;
b)
compile agenda items for meetings
c)
chair the PTO’s Planning and Budget efforts
d)
co-sign all PTO checks with Treasurer
e)
represent the PTO to the Site Council or designate a
representative; and
f)
represent the PTO to organizations within and outside the
Capitol Hill School community.
- Chair-elect
The duties of the chair-elect are
to
a)
accept nomination with intent to serve as chair the following
year subject to vote
b)
accept responsibility for one standing committee
c)
preside over meetings if Chair is unable to attend
d)
commit to learning the scope of and the responsibilities of
the Chair and fully participating in the activities of the PTO; and
e)
attend no fewer than 7 of 10 PTO meetings.
- Secretary
The duties of the secretary are to
a) record minutes of monthly meetings and submit at following
meeting for approval. Once approved,
arrange for minutes to be posted on website.
b) maintain bylaws and other documents
c) conduct correspondence on behalf of the PTO
d) Promote time and location of meetings; and
e) attend no fewer than 7 of 10 PTO meetings.
- Treasurer
The duties of the Treasurer are to
a)
collect and account for funds on monthly basis
b)
deposit and disburse funds as directed by the PTO, with the
Chair as co-signer on all checks
c)
arrange for approved budget to be posted on website
d)
attend PTO meetings regularly.
- Volunteer
Coordinator
The duties of the Volunteer
Coordinator are to
a)
anticipate volunteer needs of PTO and recruit volunteers to
fill needs
b)
assist in compiling “volunteer interest form” at beginning of
year
c)
arrange for volunteer forms and needs to be posted on website
d)
update volunteer database as needed throughout the year; and
e)
attend PTO meetings regularly.
B. Officer Nominations and Elections
There shall be a nominating
committee composed of up to three members who shall be appointed by the
Chair. Only those persons who have
signified their consent to serve if elected shall be nominated or elected to an
office. Nominations from the general
membership and self-nominations will be accepted up until the time of the
election. The slate of officers shall
be proposed at the second to last meeting of the year. Elections shall be held the last meeting of
the year for officers for the coming year.
In the event that there is more than one nominee for any office that
office shall be separated from the slate and voting for that office shall be
conducted by written ballot. The chair
shall appoint two tellers to oversee the written ballot.
All nominees are required to pass a
criminal background check prior to the beginning of the new school year or
their election is void. Background
checks are to be administered by the Principal.
- Terms
of Office
The Chair, Chair-elect and
Volunteer Coordinator shall be elected to one-year terms. The Secretary and Treasurer will serve
two-year terms.
Officers may succeed themselves in
office for as many terms as they are members and are elected.
- Resignations/Removal
Officers may resign by submitting
written notice to the Secretary. In the
case of the Secretary, resignation should be submitted to the Chair. If possible, a month’s notice should be
given. An officer may be removed for
failure to fulfill their duties, acting adverse to the PTO’s interests or for
other cause, by 2/3 of the vote at a meeting at which no fewer than 3 votes are
cast. Written notice of the motion for
removal must be given to the members at least seven (7) days prior to the day
of the meeting at which all officers are to vote on the motion for removal.
ARTICLE IV MEETINGS
The PTO shall meet monthly during
the school year, to accomplish business and hear reports.
Speakers and other programs may be
presented at some PTO meetings or at meetings called for the special purpose of
presenting speaker or addressing issues.
A quorum shall consist of three
Officers present and voting during monthly PTO meeting.
Robert’s Rules of Order will be
referred to where needed and appropriate for parliamentary procedure, as
determined by the meeting chair or by majority vote of the members present.
ARTICLE V COMMITTEES
A.
Membership
Any member of the PTO may serve on
any committee. Appointment of
representatives of Site Council and Staff/Teachers to PTO committees will be
encouraged. Committees shall elect
their chairs from the membership.
B.
Ad Hoc Committees
The PTO may appoint ad hoc
committees as appropriate, which shall terminate with the school year, to
accomplish specified tasks.
C.
Standing Committees
The following committees may be
appointed for the stated purpose each year.
1.
Planning and Budget Committee
Membership: Chair(s), secretary (s) and any other member
of the PTO who wishes to serve.
Purpose: to prepare budget and
plans for the PTO’s activities for the year and serve as an executive committee
for the PTO.
2.
Fund-raising Committee
Purpose: to raise funds for the PTO’s activities and the school, both
general funds and designated funding appeals, through direct solicitation, and
through other fund-raising efforts.
3.
Communications Committee
Purpose: to publish a newsletter and a student directory, and to maintain
the website and bulletin board.
ARTICLE V AMENDMENT PROCESS
Proposed changes to these bylaws
shall be posted on the website, in the newsletter or a flyer, and in or near
the school office at least seven (7) days prior to the PTO meeting at which
amendments will be voted upon.
Two-thirds of the voting officers
at a PTO meeting must vote to approve any bylaws change, with a minimum of 3
votes cast.
Technical/legal amendments can be
voted on without advance notice and adopted by a simple majority of voting
officers present at a PTO meeting.
Adopted June 2, 2008
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