The name of this organization is the Capital Hill School Association ("the Association.")

The Association is a nonprofit corporation organized under Minnesota Laws, Ch. 317, for these purposes:

1. To promote the mission of Capitol Hill School
2. To advocate for the students and members of the Capitol Hill School Association
3. To communicate among the members of the Association and between the Association and other organizations within and outside Capitol Hill School, and to work with other organizations within and outside Capitol Hill School
4. To support the students and members of the Capitol Hill School community through organization and fund-raising for Capitol Hill School.

A. Members

Members consist of:

• Parents/guardians of current Capitol Hill School students
• Capitol Hill School Teachers
• Capitol Hill School Staff.

B. Voting Rights

Voting at Association meetings is limited to

• Room Representatives (one vote per classroom)
• Officers
• One Teacher/Staff Representative from grades 1-3, one from grades 4-6, and one from grades 7-8.

A. Offices

All offices may be shared between more than one person (i.e., co-chairs); co-officers shall mutually decide and inform the Association as to how duties will be shared.

Officers must be parents or guardians of a Capitol Hill student.

1. Chair

The duties of the Chair are to

1. chair Association meetings;
2. chair the Associationís Planning and Budget Committee;
3. represent the Association to the Site Council or designate a representative; and
4. represent the Association to organizations within and outside the Capitol Hill School community.

2. Secretary

The duties of the Secretary are to

1. maintain minutes, bylaws, and other documents; and
2. conduct correspondence on behalf of the Association.

3. Treasurer

The duties of the Treasurer are to

1. collect and account for funds; and
2. deposit and disburse funds as directed by the Association.

B. Officer Nominations and Elections

There shall be a nominating committee composed of up to three members who shall be appointed by the Chair. Only those persons who have signified their consent to serve if elected shall be nominated for or elected to an office. Nominations from the general membership and self-nominations will be accepted up until the time of the election. The slate of officers shall be proposed at the second to last meeting of the year. Elections shall be held the last meeting of the year for officers for the coming year. In the event that there is more than one nominee for any office, that office shall be separated from the slate and voting for that office shall be conducted by written ballot. The chair shall appoint two tellers to oversee the written ballot.

C. Terms of Office

Officers shall be elected to one-year terms, from the June election to the next June election. Officers may succeed themselves in office for as many terms as they are members and are elected.

D. Resignations/Removal

Officers may resign by submitting written notice to the Secretary. If possible, a monthís notice should be given. An officer may be removed for failure to fulfill duties, acting adverse to the Associationís interests or for other cause, by 2/3 of the vote at a meeting at which no fewer than 15 votes are cast. Public notice of the motion for removal must be given to the members at least seven (7) days prior to the day of the meeting at which members are to vote on the motion for removal.

The Association shall meet monthly during the school year, to accomplish business and hear reports.

Speakers and other programs may be presented at some Association meetings or at meetings called for the special purpose of presenting speakers or addressing issues.

A quorum shall consist of 12 members present and voting.

Robertís Rules of Order will be referred to where needed and appropriate for parliamentary procedure, as determined by the meeting chair or by majority vote of the members present.

A. Membership

Any member of the Association may serve on any committee. Appointment of representatives of Site Council and Staff/Teachers to Association committees will be encouraged. Committees shall elect their chairs from their membership.

B. Ad Hoc Committees

The Association may appoint ad hoc committees as appropriate, which shall terminate with the school year, to accomplish specified tasks.

C. Standing Committees

The following committees shall be appointed for the stated purpose each year.

Room representatives shall represent each classroom. To serve, members must sign up to be representatives at the September Association meeting, or sign up at a later meeting and receive voting privileges at the following meeting. There is no limit to the number of representatives per classroom. However, each classroom receives only one vote, which can be divided among all of the representatives for a particular classroom present for a vote. Room representatives are encouraged to attend all Association meetings to communicate needs of the classroom and grade and to share information from the Association with classroom parents

The Planning and Budget committee shall appoint a person or person(s) to effectively coordinate school-wide volunteer efforts, subject to approval of the Association by majority vote at the next meeting.

Proposed changes to these bylaws shall be posted on the website, in the newsletter or a flyer and in the school office at least 7 days prior to the Association meeting at which amendments will be voted upon.

Two-thirds of the voting members at an Association meeting must vote to approve any bylaws change, with a minimum of 12 votes cast.

Technical/legal amendments can be voted on without advance notice and adopted by a simple majority of voting members present at an Association meeting.