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CAPITOL HILL PARENT TEACHER ORGANIZATION
(PTO)
MEETING MINUTES
MONDAY, DECEMBER 3, 2007, 7:00 PM
Business Meeting
PTO President
Darlene Haecker called the meeting to order.
Minutes from the
November meeting were not available.
Treasurer’s
Report (Carolyn Larson): We
have $6,120 in our account. Some of the
groups/projects PTO funded last year will not be funded this year, though
Carolyn suggested running these through the rubric again.
Old Business
Directories:
Directories were distributed last week.
Only four calls with errors so far.
Ayesha S. wants to find a parent to head up the directory job in
2008/2009. Remaining issues to discuss
include convincing parents to return the form; raising awareness of benefits of
filling out form online; and duplicates.
Maureen Dolan will run names of people with Excel and data transfer
expertise.
Green Door
Procedures: Safety and liability situation exists. Issues raised include: Is this a Site Council or PTO
responsibility? Who pays the
$60-$80/hour cost of a patrol officer?
Could MLK parking lot become a drop off lane? MLK recently sensitive to CH parents parking in lot. Site Council rep AlliTurner said Site
Council is concerned about safety issues as well. Site Council would like names of parents interested in sitting on
joint committee for district security issues.
It was agreed to move responsibility to the Site Council. Darlene H. to
send file with information to Alli.
Lego League:
Originally a PTO funding request, now withdrawn. Mr. Mariucci funded the purchase of a
Mindstorm box, a computer component that can be programmed and used by 4-6
parent-coached students who compete against other groups. David McGill has volunteered to be in charge
of activity and parent volunteers.
Funding
Rubric: Work needs to continue on funding request
form using criteria set forth in the funding rubric conceived last year. Request form and rubric guidelines should be
online by fall 2008.
Playground:
Committee met 2 weeks ago and voted to replace the 2 play systems. Bids from MN Game Time, Playworld and Little
Tykes will be considered. Together,
$90,000 has been raised, plus $45,000 in matching funds, with $23,277 remaining
from district. Gala is February 23 at
the Children’s Museum with Mayor Chris Coleman as the keynote speaker.
Old Business, continued
Newsletter:
Maggie O’Reilly reported that this month’s newsletter is pretty
full. Thanks were expressed for the job
she is doing.
Dances:
1st-3rd grade dance is February 29th. Ed Davis is parent in charge of
organizing. Someone needs to check on
progress of plans with Ed. Mary
Bridgeman has permit. 4th-6th
grade dance is March 6th, and Carolyn Larson is parent in
charge. She has permit.
Carnival:
Carolyn Larson has agreed to be Carnival Queen. Laura Park has given the notebook (known as
“book of all knowledge”) to Carolyn.
Jan Nixon will help as well. Request
for volunteers to go in newsletter.
Microscopes:
Concern expressed by parent that microscopes not working in jr.
high. Mary Bridgeman to speak follow
through at district then refer to Darlene for follow up.
Listserve:
Questions raised include who is responsible for maintaining and sending
messages; guidelines to ensure that messages are relevant and not
controversial; where it is to be housed, whether at district or not. Volunteer needed to pursue this.
Fundraising:
Sally Foster Gift Wrap sale made $33,600. We need a parent coordinator to handle this in future for
PTO. There are several checks from
parents that bounced. School swallows
the cost.
Rakes:
Rakes are taking up space, need to be distributed. We’re looking for a few good ideas.
Room Parents: Teacher opinion
seems positive. Choice of parent
remains the teachers’.
PTO Issues
Bylaws:
Need for changes in 1992 bylaws raised by Annie Yetter. Present bylaws do not accurately reflect how
PTO currently functions. CH parent who
is a lawyer has offered to help with legal language at no charge, but PTO needs
to decide on what changes are necessary.
Annie to recruit volunteers, gather ideas.
Background
checks: Need for officers to under go background check
was discussed. Prudent idea due to
handling of finances, confidential information. Forms to be submitted to Mr. Mariucci.
Secretary
Position: Delays in submitting PTO Minutes for
approval discussed. It was agreed that
for the time being, Annie Yetter will compile and condense minutes taken by
Aerine. Aerine agreed to send her notes
to Annie in a timely manner and in a format which will allow Annie to edit and
print them.
Next meeting
Monday, February 4, 2008 from 6:30-8:30 pm, Room 1407.
Respectfully
submitted by Annie Yetter from notes transcribed by Aerine Caerwyn.
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